Linkedin Instagram

Middle East & India’s Definitive Business Event and Weddings Show

The Experiential Planner Expo (EPEX) is the most impactful MICE & Weddings show of the region focussing on the most important and emerging source markets for Global Destination Tourism Boards, Convention Bureaus, Hospitality Brands, Hotel Brands, DMCs and suppliers. In 2022, EPEX went global in Dubai, UAE–serving as a hub to cater to international markets.​

Registrations for EPEX 2025 are now open! Join us in redefining the MICE and Destination Events industry.

Register Now

Creating Meaningful Business Engagements

Join us at the 10th edition of EPEX, a two-day event redefining excellence and innovation in the events and experiential planning industry. Held at the Grand Hyatt Dubai on 3-4 September 2025, EPEX will bring together over 100 global exhibitors and over 500 event planners to create meaningful connections, explore cutting-edge trends, and drive sustainability within the industry.

Why Exhibit with Us?

EPEX 2025 provides exhibitors with an unparalleled opportunity to connect with top-tier buyers and decision-makers in the M.I.C.E., Events and Destination Wedding planning industry. Join us for two days of high-value networking, leadership development, and impactful sponsorship opportunities.

Exhibitor Benefits

  • Access 500+ pre-qualified, high-value buyers from High and New potential source markets.
  • Engage in curated B2B meetings, networking opportunities, and leadership development sessions.
  • Stand out with impactful sponsorships that enhance your brand visibility and engage buyers based on your specific objectives.
EPEX 2025 Exhibitor Proposal

Hosted Buyer Program

MICE and Destination Wedding planners are carefully pre-qualified through a rigorous selection process to attend EPEX. The program is strategically aligned with leading industry stakeholders, including prominent DMCs and global hospitality chains, who play an integral role in recommending and evaluating potential buyers. This ensures that only buyers with proven business potential and meaningful opportunities are invited to participate in the show.

Explore key statistics of the esteemed buyers who attended EPEX 2024 below.

BUYER BREAKDOWN
By Origin

BUYER BREAKDOWN
By Category

Our Commitment to Sustainability

At EPEX, we believe that the future of the events industry must prioritize sustainability. As part of our 2025 initiative, we’re taking active steps to reduce our environmental impact and encourage sustainable practices across the industry.

Hosted at the Grand Hyatt Exhibition Center, Dubai, which is committed to sustainability through initiatives such as:

  • A paperless approach to events.
  • Reduction of single-use plastics throughout the venue.
  • Implementation of water and energy conservation programs.
  • Eliminating unnecessary printed materials and replacing them with digital solutions.
  • Exhibitor stands at EPEX are designed in collaboration with BTS, our long-term partner, ensuring a conscious approach to event design. By optimizing and reusing key elements each year, we minimize waste while incorporating eco-friendly booth designs and responsible event practices.
  • Badge and paper recycling stations placed throughout the venue.

Collaborating with the Grand Hyatt Dubai and the catering partners for EPEX 2025 to offer sustainable and locally-sourced catering options.

Hosting sessions on sustainability in events, sharing tips, and discussing best practices with industry leaders.

Testimonials

Atout France was thrilled to participate in the second edition of EPEX held in Dubai. Our experience as exhibitors reaffirmed the quality of this event and the valuable connections we made with industry professionals. We were particularly excited to reconnect with the fantastic team from POWWOW, whose dedication and support have been invaluable. The atmosphere was vibrant, and the opportunity to showcase our latest news was truly enriching.
Maud Brunet
Maud BrunetMarketing & Communications Manager Middle East and Turkey Regional Office
Atout France
As a destination wedding planner, attending the recent wedding fair at EPEX in Dubai was an incredible experience. The event was providing a vibrant atmosphere and we created meaningful connections with great venues and a diverse range of vendors. We were inspired by exploring UAE that definitely opened up exciting possibilities for our couple’s weddings and foresee potential opportunities for collaboration. The fair not only expanded my network but also enriched my understanding of the latest venues and services available in the wedding industry across UAE. I highly recommend this fair to any wedding planner looking to elevate their business and connect with top-notch professionals in the field. A truly game-changer for my work!
Nicole Froelich
Nicole FroelichCelebrity & Destination Wedding Planner
Nicole Please Weddings
EPEX is one such platform that is not about hotels from the Middle East but across the globe. There is always a perfect mix of wedding planners, hoteliers, and vendors whom we get to network with. We always ensure that we don't miss the opportunity to be at EPEX no matter what.
Varun Madaan
Varun MadaanFounder
Vivaah Makers
Thank you for the invitation to the conference. It was an incredibly valuable experience from a business perspective. I had the opportunity to connect with many event partners across the UAE and neighboring regions, and we exchanged ideas and suggestions on various events. The overall setup and management were excellent and well organized. I particularly appreciated the website for booking meetings online, which was instrumental in helping me schedule my day efficiently. Thanks to the scheduler, I was able to maximize my meetings and make the most of the event. Wishing the team continued success in all future events!
Niyati Vora
Niyati VoraVice President
Wizcraft Entertainment Agency
EPEX 2024 was a much-needed event to connect with Middle East Suppliers and reinforce our supply chain in MICE and Wedding Planning Product offerings. The event opened us to new products and relationships which will help us sell better to our clients. It was a well-organised and crisp show.
Mukesh Makhijani
Mukesh MakhijaniDirector
Stimulus Hospitality Private Limited

FAQs

General Information

EPEX is a premier two-day expo focusing on the Meetings, Incentives, Conferences, and Exhibitions (MICE) industry, as well as the destination wedding sector. The 10th edition will be held on September 3rd and 4th, 2025, at the Grand Hyatt Exhibition Center in Dubai, UAE.

EPEX is designed for venues, suppliers, convention bureaus, Destination Management Companies (DMCs) event planners, wedding planners, and industry experts interested in exploring the latest trends, forging partnerships, and gaining industry insights.

Registration and Attendance

Registrations for EPEX 2025 are now open. Please fill in your details for the registration through the link here: Register

Attendance fees vary based on your participation for different types of exhibitor tier. Please refer to the EPEX 2025 proposal to know about the fees. With regards to the hosted buyer and visitor fees, please fill out the registration form and the EPEX team will reach out to you.

Exhibitor Information

Exhibiting at EPEX 2025 offers the opportunity to:

  • Engage with qualified buyers possessing substantial budgets
  • Participate in two days dedicated to meetings, leadership development, and networking
  • Leverage impactful sponsorship opportunities to enhance your visibility
To become an exhibitor, please contact our sales team at kashneet@powwow.ae or kavya@powwow.ae for detailed information on packages and availability.
At EPEX, you’ll engage with a wide spectrum of top decision making buyers from the Meetings, Incentives, Conferences, and Exhibitions (MICE) and the wedding industry.
The EPEX team will schedule the meeting with the relevant buyers as per the preference of the exhibitors as well as the buyers will schedule direct meetings with exhibitors through the EPEX meetings app.

Hosted Buyer Program

The Hosted Buyer Program is designed for qualified MICE and destination wedding planners. Participants are pre-qualified through a rigorous selection process and invited to attend EPEX with exclusive benefits.

You can apply through the registration link on our website by providing relevant information about your company and events. Once approved, our team will guide you through the next steps. For more assistance please contact our hosted buyer team at akshay@powwow.ae

Hosted buyers receive benefits such as:

  • Pre-scheduled appointments with exhibitors
  • Complimentary accommodations
  • Access to exclusive networking events
  • Reimbursement for economy flight tickets up to a capped amount based on region

Additional Information

A detailed event schedule will be available on our website closer to the event date. Please stay tuned for updates.

The most desired dress code for both days of EPEX is business formal.
For general inquiries, please email us at office@experientialplanner.com. For specific questions regarding the Hosted Buyer Program or exhibitor opportunities, please refer to the contact information provided in the respective sections above.

We hope this FAQ section provides clarity on EPEX 2025. For further assistance, feel free to reach out to us

Contact Us

Karishma Hundalani

HEAD - BRAND & CONTENT

Envelope Linkedin

Morea Mahmuti

Project Manager

Envelope Linkedin
Akshay V

Akshay V

HOSTED BUYER MANAGER

Envelope Linkedin
Kashneet Kaur

Kashneet Kaur

Senior Project Consultant

Envelope Linkedin
Kavya Talreja

Kavya Talreja

Sales and Client Servicing

Envelope Linkedin
Dubai Business Events Logo

Destination Partner

Venue Partner

Gold Partner

Silver Partners

Showcase Partners

Experience Partners

Strategic Partners

Scroll to Top